According to the Regulations on the Supervision and Administration of Cosmetics. Cosmetics exported to the Chinese market must be registered or filed before they can be sold in the Chinese market. The preparation of information for registration and filing is cumbersome and requires more time and effort. However, only in the case of adequate preparation, cosmetics can be successfully exported to China.
First of all, companies need to understand the relevant laws and regulations of cosmetics in China to ensure that their products comply with relevant standards and regulations. Secondly, enterprises need to choose the appropriate registration and filing institution and submit relevant information by its requirements to ensure the authenticity and integrity of the information. Finally, enterprises need to maintain communication with the registration and filing institutions and timely understand the progress of the audit to solve problems and adjust the program promptly.
Adequate preparation and attention to detail can ensure the success of registration and filing. The following is to sort out the information that needs to be prepared for the registration of cosmetics in China and some problems that need to be paid attention to:
According to the Provisions on the Administration of Cosmetics Registration and Archival Materials Chapter III Article 26, registrants and archivists shall submit the following information when registering or filing:
(1) Cosmetic Registration and Record Information Form and related materials;
(2) Product name information;
(3) Product formula;
(4) Standards for product implementation;
(5) product label sample;
(6) Product inspection report;
(7) Product safety assessment data.
Therefore, when registering cosmetics, we need to pay attention to:
(1) in the cosmetics registration and filing, the registrant and the filing person need to fill in the Cosmetics registration and filing Information Form, and submit relevant information. Among them, the product name includes the Chinese name and the foreign name of the imported product, and the Chinese name of the product should comply with the relevant provisions of the cosmetics label management to ensure the standardization and accuracy of the product name. In addition, registrants and record-holders also need to determine product categories and corresponding product classification codes by the Regulations on the Supervision and Administration of Cosmetics and the provisions of the classification rules and classification catalogs of cosmetics. For products involving special cosmetic efficacy claims, they should be declared as special cosmetics. The implementation of these steps can ensure the compliance and accuracy of the registration of cosmetics, thus providing a strong guarantee for the production and sale of cosmetics.
(2) For the cosmetics produced by domestic enterprises, the registrant, record-holder, or domestic responsible person shall select a production enterprise that has opened user rights for association, and submit an application for registration or handle the record after confirmation by the production enterprise. For cosmetics commissioned to be produced by an overseas enterprise, the registrant, record-holder, or domestic responsible person shall submit the entrustment relationship document. The entrustment document shall at least contain the name of the product, the entrustment party, the name of the entrusted production enterprise, the production address, the date on which the product is entrusted, and the signature and seal of the entrusted production enterprise or the person authorized by the legal person. If the registrant, record-holder, and the entrusted production enterprise belong to the same group company, they may submit the certification materials belonging to the same group company and the product quality assurance documents issued by the enterprise group to confirm the entrusted relationship.
(3) the imported products shall be provided by the cosmetics registrant, record-holder’s country or producing country (region) government authorities or industry associations issued by the listed sales documents, except the domestic registrant, record-holder entrusted overseas production enterprises and product formula designed for the Chinese market. The marketing certificate shall at least contain the name of the registrant, record-holder, or manufacturer, the name of the product, the name of the institution issuing the document, and the date of issuance of the document, and be confirmed by the institution’s signature. a. If the combined packaging product has both an imported part and a domestic part, only the marketing certificate of the imported part shall be submitted. b. If the sales package is designed specifically for the Chinese market, the marketing certificate of the product in the country or producing country (region) where the cosmetics registrant or record-holder is located shall be submitted, and the explanatory information that the product formula and production process are consistent with the products in the country or producing country (region) where the cosmetics registrant or record-holder is located shall be submitted.
(4)for those imported products designed for the Chinese market, the formula should meet the skin type and consumer needs of Chinese consumers. To ensure the quality and safety of these products, the relevant enterprises should submit some necessary information. First, these companies should provide a detailed description of how they have designed the formula for the skin types and consumer needs of Chinese consumers. Second, they should also conduct consumer testing studies or human efficacy trials with Chinese consumers in China. These experimental data can help enterprises better understand the needs and habits of Chinese consumers, to better design product formulations suitable for the Chinese market. The above provisions shall also be observed for those products which are commissioned to be produced abroad within the territory. These companies should submit formulation design and test data related to the Chinese market to ensure product quality and safety. In short, for those imported products designed for the Chinese market, the relevant enterprises should submit detailed formula design and test data to ensure product quality and safety.
(5) The sales certificates of imported products, entrusted relationship documents or group company certification documents and other documents can list multiple products at the same time. When applying for registration or filing of these products, one of the products can use the original, and the other products can use a copy. At the same time, it is necessary to indicate the product name of the original and the relevant acceptance number, registration certificate number, or record number. Doing so can greatly improve the efficiency of the application for registration or filing, reducing the time and cost of repeated submission of documents. In addition, for those companies that need to apply for multiple products at the same time, this practice can also simplify the application process, reduce the difficulty of application, and improve the success rate of application. Therefore, it is suggested that enterprises can make full use of this method when applying for the registration or filing of imported products to better meet the market demand and improve the competitiveness of enterprises.